Performer applications collect act and technical information before the performer becomes part of your event lineup. They are separate from Trader Manager applications and are built for stage programming, availability, rider, and production details.
What a performer form can collect
- Act name, act type, contact details, biography, links, and preferred stage details.
- Set length, availability dates and windows, preferred stages, and custom answers.
- Structured technical profile fields such as stage plot, input list, microphones, monitors, backline, shared resources or crew, power, access, hospitality, and technical contact.
- Supporting files, with sensible limits so applicants do not overload the review queue.
- Terms acceptance, terms snapshot, submission time, IP address, and user agent for consent/source review.
Create and test the form
Open the Stage Manager event
Use the Applications tab.
Create an application form
Add name, status, welcome message, allowed act types, deadline, questions, terms, and any file requirements.
Use the right question types
Short text, long text, dropdown, checkbox, date, and file upload questions should match the decision you need to make later.
Mark genuinely required questions
Required custom answers are checked server-side, so only make a question required when the review team cannot proceed without it.
Submit a test application
Check the public form, required answers, file fields, availability, structured technical sections, and review display before sharing the link.
Share the public link
Use the performer application URL only after testing the form as an applicant.
Applicant save, resume, and follow-up
- Applicants can save an incomplete draft and resume using a secure token link without the draft appearing in the review queue.
- Final submission moves the application into the review workflow.
- Follow-up links can let applicants update contact details, answers, availability, files, and structured technical profile fields without needing a full SmartGig account.
- Offer-sent applicants can confirm or withdraw from the follow-up portal where that workflow is used.
- Withdrawn applications can update linked lineup rows so the schedule team is not working from stale intent.
Do not publish a performer application form until the deadline, required questions, terms, file expectations, and follow-up plan are clear. A public form can create real applicant expectations immediately.
Stage schedules
Building running orders for performers and crew?
SmartGig Stage Manager connects performer intake, technical details, stage rules, running orders, production packs and crew links.
Related articles
Stage Manager Overview
Use Stage Manager to manage act records, performer applications, technical profiles, production readiness, running orders, crew sharing, live show status, and exports.
Manage the Act Directory
Create reusable performer profiles with contact details, default timings, files, structured technical requirements, completeness checks, and field-level audit history.
Review and Progress Stage Applications
Move performer submissions through review states, handle duplicate hints, merge details safely, and notify applicants without losing useful technical information.