SmartGig
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Stage schedule and running order software your crew can trust.

A running order is not just a neat timetable. It is performer availability, set lengths, changeovers, technical riders, stage windows, crew notes, production packs, contract status, guest lists, live delays, and the latest version everyone swears they are using.

SmartGig Stage Manager keeps performer intake, production detail, schedule checks, running-order versions, crew links, and live show updates in one connected workflow.

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Running order

Stage lanes, act timings and crew handover

SmartGig stage schedule visual showing stage lanes, act timings, changeovers and crew handover status

Start with better performer data

The running order is only as good as the information behind it. SmartGig collects and keeps that information usable.

  • Collect performer applications, files, availability, consent records, technical details, riders, contacts, and save-and-resume drafts.
  • Reuse act profiles, merge duplicates, request updates, track production readiness, and store event-specific overrides.
  • Send follow-up links so performers can confirm details, fix missing information, or respond without joining the organiser workspace.

Build schedules with guardrails

SmartGig helps stop the classic schedule traps before the running order becomes public knowledge.

  • Build by day and stage with drag and drop, keyboard controls, locks, zoom, density controls, and schedule health checks.
  • Block impossible overlaps, closed-stage placements, same-act double bookings, stage-window breaches, availability issues, and changeover conflicts.
  • Publish, compare, export, and restore running-order versions with clear added, removed, and changed rows.

Share the right version with the right people

Production, sound, lighting, FOH, monitors, backline, artist liaison, security, and accreditation teams need scoped detail, not a full admin account.

  • Generate stage/day production packs, performer contact sheets, contract packs, change logs, accreditation sheets, and crew material.
  • Share site technician links with read-only stage focus, current/next status, timing, rider, contact, file, and change detail.
  • Use live show mode for arrived, ready, on-stage, finished, delayed, cancelled, timestamped notes, and downstream delay updates.

For festivals, theatres and multi-stage programmes

Stage schedule software has to handle more than times in a table. SmartGig keeps act data, availability, technical requirements, guest lists, contract state and crew handover close to the running order.

  • Build festival schedules across days, stages, changeovers, performer availability and stage windows.
  • Use theatre-style running order detail where production, technical and contact notes need to be reliable.
  • Share live views and production packs with the people who need the latest version.

Why teams move on from static running orders

A static running order looks tidy until an act changes availability, production details move, or the crew asks which version is current. SmartGig keeps the schedule connected to the records behind it.

  • Validate stage windows, overlaps, changeovers and availability before publishing.
  • Compare running order versions so teams can see what changed.
  • Keep production exports and crew links tied to the published schedule.

Keep exploring the connected bits.

SmartGig works best when the workflows around the event talk to each other. Wild concept. Quite useful.

Event management softwareEvent site plan softwareEvent ticketing software

See SmartGig with your own event in mind.

Bring the messy version: the application process, ticket flow, site plan, route sheet, stage schedule, or spreadsheet you would rather stop nursing back to life.

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