Manage fleets, reusable transport contacts, stops, collections, deliveries, route optimisation, driver schedules, fixed departure overrides, access notes, emailed driver portal links, warehouse calendar feeds, quote PDFs, selected Current RMS documents, job sheets and Current RMS imports from one operational workspace.
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Transport plan
Routes, vehicles, stops and driver job sheets
Fleet
4 vehicles
Route optimised
Driver job sheet
Event transport is not just dots on a map. It depends on venues, suppliers, traders, collections, deliveries, access notes, loading requirements, vehicle capacity, time windows, and the reality of the day.
SmartGig reviews the route properly, not just the postcode, then builds the most efficient plan it can around the actual logistics.
No more half-briefs stitched together from calls, texts, screenshots, and someone's "updated" spreadsheet.
SmartGig turns the approved route into clear driver job sheets, private driver portal links that can be emailed when a driver is assigned, and a shared warehouse calendar feed with stop order, driver, dispatch and site contact details, access notes, loading instructions, quote PDFs, and timings all in one place.
A new collection, extra delivery, changed access note, tighter time window, or unavailable vehicle should not mean rebuilding the day by hand.
SmartGig can rework the plan around the new requirements, helping you keep routes efficient, vehicles used properly, and drivers focused on the job.
Transport is usually affected by site, stage, supplier, trader and ticketing decisions. SmartGig keeps logistics inside the event workspace instead of sending it off into a separate spreadsheet.
That means routes, documents, driver links and job sheets stay close to the event records and notes they depend on.
Build your fleet, add the drops and collections, set the real-world requirements - time windows, loads, access notes, vehicle limits, fixed vehicle departure times, special handling, driver days - and SmartGig works out the smartest route plan.
It does the heavy lifting: optimising across vehicles, stops, dates, and constraints, then turning the plan into reusable contact handoffs, emailed private driver links, a live warehouse calendar feed, and clear job sheets for the road team.
No separate logistics spreadsheet. No heroic manual reshuffling. Just better routes, built around the event.
Manage vehicles with registration, payload, volume, crew size, base location, availability, and specialist features.
Keep reusable driver, dispatch, event, supplier and site contacts inside Transport, then select them on plans, routes and stops without retyping details.
Create plans by date with time windows, overnight rules, driver-day limits, per-vehicle fixed departures, start and end locations, and linked stops.
Capture contacts, addresses, references, action type, load notes, access instructions, weight, volume, priority, and service time.
SmartGig builds efficient routes across vehicles, days, drops, and collections, while still letting your team preview manual tweaks.
Assign a saved driver contact, email the private driver portal link automatically, publish a shared ICS calendar feed with contact details, attach route PDFs, and generate job sheets by vehicle, date, and route.
Import opportunities, test connection settings, preview how external records become transport stops, and choose which Current RMS PDFs to copy onto matching routes.
Keep transport plans connected to the wider event so driver handover, documents, supplier notes and operational decisions are not managed in isolation.
Keep logistics beside the rest of the event operation so the brief stays current.
Add vehicles, capacity, features, crew details, base locations, and availability so every plan starts from a reliable baseline.
Add deliveries, collections, saved contacts, addresses, time windows, load details, service times, and access notes.
Sequence stops across vehicles and days, respect fixed departure overrides where set, then review route versions before applying changes.
Assign a saved driver, email the portal link, generate a practical job sheet, and let warehouse teams subscribe to a calendar showing van leaves, stops, returns, and contact details.
Start a trial or book a demo to map SmartGig around your logistics workflow.
