Manage performer applications, act profiles, technical details, stage rules, production packs, crew links, schedule checks, and live updates in one workflow - then publish the version everyone should be using.
No double-booked acts. No mystery PDFs. No "did sound get the latest rider?" panic five minutes before doors.
14-day trial · No card required
Running order
Stage lanes, acts, changeovers and crew status
Bios in a form. Riders in an inbox. Tech notes in a PDF. Availability changed after the first draft. Familiar, and completely avoidable.
SmartGig keeps contacts, files, riders, structured technical profiles, set lengths, notes, availability, and event-specific overrides together, so the running order starts from information that can hold its own.
A running order can look perfect right up until someone spots the impossible changeover, the closed stage, or the act booked on two stages at once.
SmartGig checks stage windows, availability, changeovers, locked items, performer clashes, and publish readiness before the schedule becomes everyone else's problem.
Sound, lighting, FOH, monitors, backline, artist liaison, and production teams do not need full SmartGig accounts just to read the day's technical detail.
Share read-only site technician links, stage/day scoped production packs, contact sheets, and change logs. If something goes stale, SmartGig calls it out.
Stage Manager is built for events where the timetable, the rider, and the crew brief all have to agree. Revolutionary idea, apparently.
Collect applications, custom answers, files, availability, technical details, consent records, and save-and-resume drafts through public forms.
Send accountless links so performers can update details, confirm offers, withdraw, or fix missing technical information without joining your team workspace.
Store reusable act records with riders, files, structured technical profiles, default timings, completeness checks, and event-specific overrides.
Filter stage events by setup, production readiness, crew sharing, contract risk, event status, and date window, then compare production, contract, and accreditation load across events.
Track approval status, headliner flags, production owner, due dates, missing details, technical review status, notes, and repeat performances.
Send performer confirmation links by email or SMS, log offline handoffs, track deliveries, and surface unsent, expired, or unsigned contract links.
Queue call-time, accreditation-change, and production-review deadline reminders for performers or production contacts before they become production-office chases.
Track guest allocations, on-day edits, credential reprints, and handover notes from the lineup workflow.
Record stage windows, size, cover, PA, lighting, monitors, power, curfew, noise limits, accessibility, access route, and stage manager contact.
Review published Site Planner stages, backstage routes, FOH positions, audience areas, production points, stage-flow warnings, and noise-sensitive zone conflicts inside Stage Manager setup.
Build by day and stage with drag and drop, keyboard controls, locks, zoom, density controls, schedule health, and practical blocked-action guidance.
Block impossible overlaps, invalid times, same-act double bookings, closed-stage placements, stage-window breaches, and changeover conflicts before publish.
Publish, compare, export, and restore running-order versions with clear added, removed, and changed rows before you commit.
Generate stage/day scoped packs, performer contact sheets, and change logs with rider, technical, contact, stage, and file-index detail.
Scope live operators, production-pack users, production contacts, accreditation desks, and accountless crew links without handing over the whole Stage Manager workspace.
Share read-only links for sound, lighting, FOH, monitors, backline, stage crew, artist liaison, production office, hospitality, security, and site teams, with live current/next status for show-day readers.
Track who received which pack or link, log access, rotate or revoke links, use optional passcodes, and flag stale crew material.
Focus by stage, update arrived, ready, on-stage, finished, delayed or cancelled states, propagate downstream delays, and record timestamped show-day notes.
Keep booking, production, scheduling, and live-stage teams working from the same version of the truth.
Collect act details, files, technical needs, set lengths, availability, contact data, and custom answers before the chasing starts.
Merge duplicates, create or reuse act records, request updates, confirm offers, and mark who is schedule-ready.
Place acts by stage, date, and time while SmartGig checks conflicts, stage windows, availability, changeovers, and locked items.
Send scoped packs, contact sheets, change logs, and technician links to the people who need them, not the whole dashboard.
Use live show mode for stage focus, arrival and ready states, on-stage and finished times, variance, and timestamped show notes.
Start a trial or book a demo to walk through performer intake, tech packs, crew links, and live stage workflows.
