Create venue layouts, place traders, map stages and event infrastructure, define zones, manage pitch rules, and generate optimised site plans from the same workspace as the event itself.
Keep the layout connected to the people, pitches, power needs, zones, exclusions, stages, access routes, ticketing entry points, and operational details that actually shape the site.
No mystery map files. No outdated PDFs. No "who moved the coffee van?" drama.
14-day trial · No card required
Site plan builder
Zones, pitches, stage, entrances and access routes
Published map
34 objects placed
Latest revision live
A site plan is not just boxes on a map. Pitch size, power needs, frontage requirements, quiet-zone requests, retained vehicles, generator needs, trader category, stage locations, infrastructure, access routes, notes, and event requirements all affect where things should go.
SmartGig keeps that context connected, so your layout is built around the reality of the event - not just whoever looked easiest to place.
Zones, boundaries, capacity, exclusions, power points, circuit capacity, infrastructure, clear corridors, emergency-exit routes, first-aid and toilet coverage, weather-risk areas, noise-sensitive areas, frontage access, retained-vehicle access, participant generator markers, proximity rules, and awkward site constraints all need checking before the plan is shared.
SmartGig helps spot the conflicts before your team, traders, crew, or suppliers are standing on site asking why two things are in the same place.
When a site plan works, you should not have to rebuild it from scratch next time.
SmartGig lets you save successful layouts as templates, reuse them for future events, and keep improving the plan instead of starting with a blank map every year.
Give organisers one workspace for building, reviewing, approving, publishing, reusing, and exporting practical event layouts.
Create plans for events, work through a setup guide for planning profile, background, scale, grid and first placement, upload JPG, PNG, GIF or WebP maps and floorplans, control operational layer visibility, lock layer edits, choose visual-export inclusion, apply audience presets for planning, suppliers, check-in, emergency services, accessibility or public maps, and save reusable templates.
Separate emergency access routes, fire exits and safety points, medical and first-aid points, clearways and hazards so responder-focused visual exports can show the right safety context without turning on every infrastructure layer.
Keep the full-screen planner usable from keyboard and assistive technology with named switches, focusable map and search controls, keyboard-operable placement cards, presets, stage tiles and keyboard-opened selected-object actions, protected editing shortcuts, and announced save, export, search, map-lock, and error states.
Use version-aware saves so stale tabs cannot quietly overwrite a newer site plan, merge non-overlapping object edits into the latest revision, then compare map-level changes and restore recent saved versions from the workflow panel.
Show whether participants, infrastructure, zones, annotations, and slots were moved, resized, rotated, deleted, restored, or updated between recent saved revisions so review conversations can point to specific layout objects.
Edit location references and recover from setup or export errors inside the builder, without browser popups interrupting the planning flow.
Store server-side blockers, warnings, remediation hints, and revision checks for geometry, uploaded-image calibration, boundary quality, tiny zones, no-go and exclusion zones, power overloads, missing circuit capacity, utilities, fire lanes, no-parking corridors, emergency-exit route gaps, disconnected emergency route networks, first-aid and toilet coverage, weather-risk zones, noise-sensitive zones, changed application answers, frontage access, retained-vehicle access, participant generator markers, service crossings, LPG spacing, accessibility, crowd pinch points, and operational safety with each saved draft.
Move plans through draft, review, approved, published, and archived states, complete named review sign-off checks, review blockers and warnings before publishing, then freeze the published revision as the official snapshot.
Show who else is actively editing the Site Planner and surface a soft-lock warning in the workflow panel before teams make major layout changes at the same time.
Surface the Site Plan status, saved revision, published revision, blockers, warnings, and stale snapshot state from the event overview module row.
Give staff a mobile-friendly read-only viewer for the official published snapshot, with a searchable map index for participants, infrastructure, zones, gates, handover notes, device caching for offline checks, photo-backed map issue reporting, and move requests that create planner review items without editing the live layout.
Bring open on-site reports, move requests, and manager-created notes on selected plan objects into the builder as map pins, object-search issue matches, and a compact review panel so planners can jump to the affected object or location, add threaded follow-up comments, notify assigned owners, set due dates, and resolve handled items.
Publish optional attendee and accessibility maps onto ticketing buyer pages from public-safe layer controls, styled with the event accent colour while excluding participant records, private notes, power details, and unpublished draft changes.
Share each participant's own pitch reference, assigned zone, pitch size, assigned power, water, and waste points, nearby public facilities, arrival gate, setup window, access notes, contact point, and what changed since the last published plan, then record location views, participant change requests, and controlled arrival/setup reminders.
Send published entrances, gates, queue lanes, box office points, scanner locations, capacity, opening windows, scanner counts, briefing notes, and related gate-flow warnings into the Ticketing setup page.
Send published stages, backstage routes, FOH positions, audience areas, production points, stage-flow warnings, and noise-sensitive zone conflicts into the Stage Manager setup page.
Pull trader and pitch data from Trader Manager, including size, power, catalogue data, frontage requirements, quiet-zone requests, retained-vehicle needs, generator needs, and special requirements, then warn when the planning answers used for a placed participant have changed. Raise Planning data review notes from Site Planner so missing application detail is visible back on Trader Manager participant records and issue filters.
Record capacity, phase, and connector type on power infrastructure, review the assigned participants from the selected circuit, flag overloaded or unrated supply points, and keep those details available for supplier handover exports.
Place editable power cable routes, keep length estimates on the selected route, and include those route lengths in supplier schedules, operations packs, and object-data exports.
Mark placed food traders that need wastewater or grease-waste handling, add disposal notes, and carry those markers into waste coverage checks, operations packs, supplier schedules, utility reports, and object-data exports.
Manage zones, boundaries, exclusions, proximity rules, capacity rules, infrastructure needs, and collision checks.
Queue automated layout runs, recover progress after refresh, cancel runs when plans change, review results, and use AI-assisted optimisation where configured.
Reuse proven plans, update templates, and apply successful layouts to similar events.
Export current-plan CSV reports covering placement counts, unplaced participants, saved plan-health issues, revision state, and published-snapshot freshness before sign-off.
Export focused current-plan CSV issue lists with saved blockers, warnings, affected objects, remediation notes, revision state, and published-snapshot freshness.
Export current-plan CSV reports for saved zones, active capacity rules, placed participant counts, remaining capacity, and over-capacity status.
Export saved plan versions and generated Site Planner exports with source revisions, status, formats, row counts, and stale-revision warnings.
Export published-snapshot CSV handover checklists for power, water, and waste suppliers, including plan-health status, missing packs or schedules, next export actions, and recommended next actions.
Export current-plan power, water, and waste CSV reports with demand, assigned infrastructure, configured or missing circuit capacity, phase, connector type, grease or wastewater markers, missing assignments, and revision state without private contact details.
Export published-snapshot crew, supplier, emergency-services, security, stage, ticketing, and check-in packs as CSV or PDF, filtered and named by audience, with circuit load detail, generator-clearance conflicts, cable-route and food-waste details, PDF pack focus notes, issue checklists, revision metadata, and superseded-plan warnings.
Export published power, water, and waste supplier CSV schedules with install points, cable-route lengths, circuit details, grease or wastewater markers, participant service requirements, assigned infrastructure, locations, and revision warnings.
Export published participant placements, infrastructure, cable-route geometry, circuit metadata, food-waste markers, zones, stable object IDs, dimensions, coordinates, and revision metadata as CSV object lists, GeoJSON, or KML without private contact details.
Generate Document Centre ZIP bundles from the official published revision, including a manifest, all-audience operations CSV, object-data GeoJSON, and all-supplier schedule CSV.
Show whether each Site Planner document in the Document Centre matches the current working plan, the current published snapshot, a newer draft, or a later published revision.
Save reusable export settings for recurring visual PDFs, operations packs, supplier schedules, object data, reports, and snapshot bundles so each audience gets the same handover format next time.
Generate visual PDF exports with A4 or A3 page presets, optional north arrows, scale bars, selectable print scale lengths, emergency-service object-layer choices, Document Centre storage, source plan revision details, and visible plan-health warnings before final approval.
Keep site planning tied to the people, pitches, infrastructure, and rules that shape the event.
Upload the map, set the grid, define plan metadata, and choose whether to start from a template.
Use trader details, pitch sizes, power needs, categories, zones, and infrastructure rules to shape the layout.
Run automated layout generation, inspect collisions and rule results, and adjust the plan before sharing it.
Approve the plan, resolve publish blockers, freeze the official snapshot, and share participant-facing locations from that official revision.
See how SmartGig turns traders, pitch rules, stages, zones, infrastructure, and site layouts into a connected planning workflow.
