Run trader applications, participant records, compliance, payments, invoices, messages, pitch details, and on-site check-in all from SmartGig
14-day trial · No card required
Trader workflow
Applications, compliance, payments and arrival
Application queue
42
12 ready for review
Bao & Bowl
Approved
North Coffee
Docs due
Vinyl & Co
Paid
Green Kitchen
Arrived
Applicant record
Pitch B14 — Hot food
Docs
4/4
Paid
100%
Arrival
Gate 2
Applications in one place. Emails in another. Payment notes somewhere else. Uploaded documents buried in a folder. Pitch details hiding in a spreadsheet.
SmartGig keeps the important trader information together, so your team is not piecing the story back together every time someone asks a simple question.
Insurance, licences, certificates, risk assessments, signed terms, and expiry dates are much easier to manage when every trader has a clear compliance status.
You can see what is missing, what is expiring, what has been approved, and who still needs a nudge before they turn up at the gate.
The trader list always changes. Someone pays late. Someone uploads a document. Someone cancels. Someone gets approved five minutes after you exported the "final" version.
SmartGig keeps your event-day list connected to the live data, so your team can see who is approved, paid, compliant, expected, and ready to check in.
No rebuilding the list the night before. No mystery columns. No spreadsheet archaeology.
Give organisers, finance, compliance, and site teams one place to manage the work around traders, exhibitors, suppliers, and stallholders.
Build branded public forms with trader types, terms, custom questions, date choices, and upload requirements.
Search, filter, tag, rate, merge, flag, import, and reuse participant profiles across events.
Collect required documents, review uploads, track expiry, carry valid proof forward, and send reminders.
Track fees, VAT, coupons, add-ons, discounts, adjustments, payment methods, invoices, and balances.
Let traders view applications, invoices, messages, logistics, vehicle details, payments, and document requests.
Prepare scanner codes, pitch notes, entrances, attendance dates, arrival status, and current exports for site teams.
Keep each participant record current as the event moves from application review to live delivery.
Applicants submit business details, custom answers, documents, declarations, vehicle information, and date availability.
Approve, reject, request more information, check compliance, adjust fees, and confirm payment in context.
Send approvals, reminders, arrival details, invoice notices, logistics updates, and individual messages.
Use QR codes, scanner access, search, and manual check-in to track who has arrived.
Start with your next application form, or book a demo now
