The site plan builder is a full-screen workspace for turning event data into a usable layout. The goal is not to draw a perfect-looking map. The goal is to create a current, readable plan that planners, suppliers, participants, and event-day teams can trust.
Build the plan
Open the event site plan
Use Site Plans or the event Site Plan module.
Choose a background
Use Map when geography matters, Image when you have a plan or floor drawing, or Plain for measured layouts that do not need map detail.
Set scale and grid
Use the setup guide to set planning profile, boundary, grid, snap, labels, and uploaded-image scale where needed.
Place participants
Drag unplaced participants onto the plan, then set location references, pitch details, and notes from the selected participant panel.
Add infrastructure and zones
Mark entrances, queue lanes, power, water, waste, welfare, stages, access routes, fire lanes, no-parking corridors, emergency exits, and other operational points.
Record supplier details
Add circuit capacity, cable routes, wastewater or grease-waste markers, scanner counts, gate capacity, and access notes where they are needed for handover.
Use search and layers
Search participants, references, infrastructure, zones, and issues. Use layer presets for planning, supplier, check-in, emergency-services, accessibility, or public-facing views.
Review planning notes
Use Planner review for map reports, move requests, assigned follow-up, and object notes that need action before sign-off.
Save and check health
Save the plan, then review blockers, warnings, revision state, and sign-off requirements in the workflow panel.
Background choices
- Map works well when roads, entrances, access routes, and site boundaries matter.
- Image works well when you already have a site drawing, floorplan, or exported map image.
- Plain works well for measured layouts that do not need map detail.
When the builder warns you
- A save conflict means another tab or user saved a newer revision. Reload latest before continuing unless you deliberately need to save a draft copy.
- A blocker is a hard issue such as invalid geometry, overlaps, boundary problems, infrastructure clashes, or placement in a no-go area.
- A warning is a planning risk such as unplaced participants, missing boundaries, overloaded power, service conflicts, missing access routes, or unanswered placement data.
- Use the remediation hint to decide whether to move, resize, redraw, remove, or deliberately accept the warning.
Before approval or publish
- Check that late participant changes and changed application answers have been reviewed.
- Confirm supplier needs such as power, water, waste, access, gate flow, and emergency routes.
- Resolve blockers before publishing and record a deliberate decision for warnings that remain.
- Complete layout, access and safety, utilities, published output, and manager sign-off where required.
- Publish only when the saved revision is the official layout the wider team should use.
Use Fit Canvas after changing background or boundaries so the layout is easy to inspect before placing people.
Site planning
Need site plans that use real event data?
SmartGig Site Plan helps organisers place traders, infrastructure, zones and public map details using current event information.
Related articles
Site Plans Overview
Use Site Plans to map venues, place participants, draw infrastructure, manage rules, publish approved snapshots, and export the current layout.
Recover From a Site Plan Save Conflict
Handle the warning shown when another tab or team member saved the site plan before your draft could save.
Approve and Publish Site Plans
Use plan status, health checks, and published snapshots so teams know which layout is official.