Site Plans Overview

Site Plans connects layout work to event records. Instead of drawing boxes in a separate file, organisers can place participants using event and Trader Manager data such as type, pitch requirements, power needs, catalogue choices, and notes.

What Site Plans helps with

• Starting from a map, uploaded plan image, or plain measured background.
• Placing participants on a scaled canvas using current event data.
• Adding zones, labels, pitch references, entrances, access routes, stages, utilities, welfare, safety points, and other infrastructure.
• Checking blockers and warnings before the plan becomes the version other teams use.
• Using layers and presets for planning, supplier handover, check-in, emergency-services, accessibility, or public-facing outputs.
• Publishing an official snapshot for participant portals, staff viewers, exports, and module handovers.
• Capturing on-site reports, move requests, and follow-up notes without unlocking the live plan from a phone.
• Reusing trusted venue templates and generating traceable exports into the Document Centre.

Access and setup

• The Site Plan feature must be included in the organisation package.
• The event needs the Site Plan module active.
• Your role needs view site plans or manage site plans permission.
• Trader data is most useful when participants, pitch choices, power needs, frontage requirements, quiet-zone requests, vehicle-retained needs, generator needs, and statuses are up to date first.