Event status is the simple label that tells your team where the event sits in its lifecycle. It also helps SmartGig decide which transitions make sense.
Core event statuses
- Draft: setup is still internal. Public links should not be promoted yet.
- Open: applications, planning, ticket sales, or active setup work can continue depending on module settings.
- Closed: new applications or public intake may be closed, but organisers can still manage records.
- In Progress: the event is happening or being run live.
- Completed: the event has finished and remains available for reporting, documents, finance, and review.
- Archived: the event is no longer part of everyday work but remains part of the account history subject to retention settings.
Typical flow
- Draft moves to Open when setup is ready.
- Open can move to Closed or In Progress.
- Closed can reopen if you need to accept more work or move to In Progress when the event begins.
- In Progress moves to Completed after the event.
- Completed can move to Archived when you are done with normal follow-up.
Status does not replace module settings. A ticketed event can have its own ticketing status, and application forms can be Active, Paused, or Closed. Check both the event and the module you are using.
Event operations
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SmartGig helps event teams keep applications, ticketing, payments, documents, transport, site plans, stage schedules and event-day operations connected.
Related articles
Create an Event
Use the event setup flow to create the central event record before adding applications, tickets, stages, site plans, or transport work.
Enable Modules for an Event
Turn on Trader Manager, Ticketing, Stage Manager, Site Plan, or other event modules when an event needs those workflows.
Edit an Event
Update event details, module setup, participant setup, pricing, forms, payment methods, branding, and review settings after creation.