Rider and technical information is useful only when the right person has reviewed it and the crew are working from the latest version. Stage Manager helps by separating reusable act information, event-specific technical overrides, production review state, delivery state, and stale-material warnings.
Readiness signals to watch
- Missing contact details for the act or technical contact.
- Missing rider notes, structured technical profile fields, or supporting files.
- Needs tech review, received, in review, approved, or rejected production states depending on how your team uses the workflow.
- Overdue production review based on the assigned owner and due date.
- Open or overdue contract status when paperwork is still needed, sent, unsigned, expired, or blocked.
- Schedule-ready state, which helps separate acts ready for placement from acts still missing operational details.
- Stale technician links or production-pack deliveries after the running order changed or performer technical follow-up landed, with recent crew update emails and SMS visible in the event history.
- Manual crew messages sent from event Communications to Stage Manager production contacts.
- Recent performer-facing application, status, running-order, contract-link, and manual event Communications notices on the lineup row.
Review production information
Open the event lineup or readiness queue
Use the Stage Manager event setup or dashboard production queues.
Open the performer row
Check contact, rider, files, structured technical profile, stage eligibility, availability, and production notes.
Check performer history
Use the communication history on the lineup row to see recent application, status, and running-order notices sent to the performer.
Message the performer if needed
Use Message on a contactable lineup row to open event Communications with that performer selected and other recipient groups cleared.
Assign ownership
Set the production owner and due date when another person needs to chase or review the detail.
Update the review state
Move the row to the correct state so schedulers and production teams know whether it can be trusted.
Regenerate or notify after changes
If the act was already shared in a technician link or production pack, follow stale indicators, message contactable production contacts from setup or event Communications where needed, and check the crew communication history.
Use structured fields where possible
- Stage plot and input-list information help production packs stay readable.
- Microphones, DIs, monitoring, IEMs, backline, and power fields are easier to scan than one long rider note.
- Hospitality, access, load-in, and technical contact fields help different teams find their own answers quickly.
- Free-text notes are still useful for exceptions, warnings, and context that does not fit a structured field.
A production pack sent before a performer updates their technical profile can become stale even if the running order version did not change. Check both schedule staleness and performer-tech staleness before assuming crew have the latest details.
Stage schedules
Building running orders for performers and crew?
SmartGig Stage Manager connects performer intake, technical details, stage rules, running orders, production packs and crew links.
Related articles
Stage Manager Overview
Use Stage Manager to manage act records, performer applications, technical profiles, production readiness, running orders, crew sharing, live show status, and exports.
Manage the Act Directory
Create reusable performer profiles with contact details, default timings, files, structured technical requirements, completeness checks, and field-level audit history.
Manage Performer Applications
Create public performer forms with deadlines, required questions, file uploads, structured technical fields, save/resume drafts, and accountless follow-up links.