A route plan is the container for stops, vehicles, fixed vehicle departure rules, optimisation, route review, and job sheets. It can cover one day or a short date range depending on your route needs.
Create the plan
Open Transport > Route plans
Choose New plan.
Enter plan details
Add plan name, start date, end date where needed, and selected vehicles.
Add vehicle overrides where needed
Use per-vehicle time and location overrides when a specific vehicle must leave at a fixed local time or use a different start or finish point.
Choose start and finish modes
Use vehicle base, custom start, custom end, or other available modes that match the real operation.
Set overnight rules
Use overnight settings when a plan spans multiple days and vehicles or drivers need overnight handling.
Choose optimisation objective
Balanced is a sensible default. Other objectives can prioritise fastest route, fewest vehicles, lowest cost, or earliest completion where available.
Save the plan
The plan opens ready for stops.
Useful setup checks
- Selected vehicles are active and available.
- Fixed departure overrides are intentional dispatch decisions, not target times.
- Start and end locations match where drivers actually begin and finish.
- Max driver day and avoid restacking settings match your operational rules.
- Overnight notes and custom locations are clear enough for dispatch review.
The setup tab gives the optimiser its operating rules. Treat fixed departures, start points, finish points, overnight handling, route limits, and objectives as dispatch decisions, not admin extras.
Transport planning
Need a better way to plan event transport?
SmartGig Transport helps event teams assign vehicles, reuse driver and dispatch contacts, optimise routes, email private driver route links, generate job sheets and share calendar feeds.
Related articles
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Understand the Transport workflow for fleet records, reusable contacts, route plans, fixed departure overrides, stops, optimisation, route review, shared calendar feeds, Current RMS imports with PDFs, and driver job sheets.
Manage Transport Contacts
Create reusable driver, dispatch, event, supplier and site contacts for Transport without sharing those records with other modules.
Manage Fleet Vehicles
Add vehicle records with payload, base location, availability, route limits, volume, and specialist features.