Transport Manager is separate from Trader Manager. It has its own dashboard, fleet, transport contacts, route plans, settings, optimisation tools, shared calendar feeds, driver portal emails, and job sheet exports. Use it when collections, deliveries, vehicles, drivers, warehouse visibility, or route planning are part of the event operation.
Transport workflow
Add active vehicles
Fleet records provide payload, base, availability, route limits, volume, and vehicle features.
Create reusable contacts
Save driver, dispatch, event, supplier, site and other transport contacts so plans, routes and stops can reuse the same details.
Create a route plan
Set date range, vehicles, start and finish behaviour, per-vehicle fixed departures where needed, overnight rules, and optimisation objective.
Add stops
Add drops and collections manually, choose saved site contacts where useful, or import from Current RMS if connected, including selected PDFs where they are needed.
Optimise routes
SmartGig checks location, load, timing, linked stops, and vehicle constraints.
Review routes
Make manual vehicle or stop-order changes, preview route impact, and save the review.
Assign drivers
Choose a saved driver contact on each route. If the contact has an email address, SmartGig emails the private driver portal link automatically.
Export job sheets
Generate driver-ready PDF job sheets after routes are ready.
Share the calendar feed
Let warehouse or dispatch teams subscribe to van leave times, drops, collections, van return times, and useful driver, dispatch and stop contact details for exported route plans.
Plan statuses
- Draft plans need setup, stops, or optimisation.
- Optimised plans have generated routes.
- Reviewed plans have saved route review changes.
- Exported plans have generated job sheets.
When Transport is the right tool
- Use it when you need vehicle capacity, routes, stops, time windows, fixed departure commitments, reusable driver or dispatch contacts, route review, driver links, shared calendar visibility, or job sheets.
- Keep simple venue directions in event logistics posts when there is no route planning or driver workflow to manage.
- Use Current RMS import only when the source jobs already contain useful transport stop data or PDFs that the team wants to dispatch from SmartGig.
Start with Fleet. Route plans cannot produce useful work if the vehicle records are missing payload, base, and availability data.
Transport planning
Need a better way to plan event transport?
SmartGig Transport helps event teams assign vehicles, reuse driver and dispatch contacts, optimise routes, email private driver route links, generate job sheets and share calendar feeds.
Related articles
Manage Transport Contacts
Create reusable driver, dispatch, event, supplier and site contacts for Transport without sharing those records with other modules.
Manage Fleet Vehicles
Add vehicle records with payload, base location, availability, route limits, volume, and specialist features.
Create Transport Route Plans
Create a transport plan with dates, vehicles, fixed departure overrides, start and end behaviour, overnight rules, and optimisation objectives.