Exports are for turning the current SmartGig record into a file someone can brief from, carry, archive, or send. Generate them after the relevant schedule and production information has been reviewed, not while important fields are still changing.
Main Stage Manager exports
- Running-order CSV or PDF for schedule sharing and archive records.
- Default all-stage/all-day production pack PDF queued automatically when a running order is published.
- Stage/day-scoped production packs with running order, stage specs, act contacts, rider notes, structured technical profile fields, production notes, and file index.
- Default all-stage/all-day performer contact sheet CSV queued automatically when a running order is published.
- Performer contact sheet CSV with scheduled contact fields only.
- Running-order change-log CSV comparing a published version with the previous published or archived version.
- Document Centre artifacts for generated running orders, production or tech packs, contact sheets, and change logs where available.
What publishing queues
- Publishing a clean running order queues the running-order CSV and PDF, the running-order change log, the default production pack PDF, and the default performer contact sheet CSV.
- Default publish artifacts cover every stage and every event day for that published version.
- Use scoped exports when a crew member only needs one stage, one day, or a narrower handoff.
Generate a production pack
Publish the running order version
Production packs should usually be generated from a stable published version.
Choose the scope
Select the version, stage, and event day needed by the recipient or team.
Generate the pack
SmartGig queues the export and includes the latest relevant rider, technical, contact, stage, and file-index data for that scope.
Record delivery
When you send the pack, record who received it, the channel used, and any useful notes.
Watch stale indicators
If a newer published version or performer technical follow-up lands after delivery, the delivery can be flagged for follow-up.
Message crew from Communications
Use the Stage crew contact selector when a production contact needs an email or SMS update that is not tied to a stale pack or link.
Use contact sheets carefully
- Contact sheets are designed for scheduled contact details.
- They exclude rider notes, technical requirements, production notes, files, and custom answers to avoid oversharing.
- Choose the same version, stage, and day scope you would use for the team that needs the contact list.
If a crew member only needs their stage and day, do not send the full event export. Use scoped production packs or site technician links so the information is easier to read and easier to control.
Stage schedules
Building running orders for performers and crew?
SmartGig Stage Manager connects performer intake, technical details, stage rules, running orders, production packs and crew links.
Related articles
Stage Manager Overview
Use Stage Manager to manage act records, performer applications, technical profiles, production readiness, running orders, crew sharing, live show status, and exports.
Manage the Act Directory
Create reusable performer profiles with contact details, default timings, files, structured technical requirements, completeness checks, and field-level audit history.
Manage Performer Applications
Create public performer forms with deadlines, required questions, file uploads, structured technical fields, save/resume drafts, and accountless follow-up links.