Rules and generated layouts help reduce manual placement work. They do not replace venue judgement. Treat them as a planning assistant that still needs a human review before export.
Rule types
- Exclusion rules keep two participant types or items a minimum distance apart.
- Proximity rules place participants near infrastructure or useful locations.
- Capacity rules limit how many participants of a type can be placed in a zone.
- AI or natural language rules can guide generated layouts where the feature is configured, but they still need review.
Run generated layout
Build the base layout
Add the background, zones, infrastructure, and important boundaries first.
Add rules
Create active placement rules in the site plan tools.
Open auto-generation
Choose which participants to include.
Choose placement priority
Use options such as space efficiency, grouping, or pedestrian flow where available.
Generate and review
Inspect the result, then move participants manually where needed.
Recover or cancel when needed
If the page refreshes during generation, SmartGig resumes status updates. If the run no longer makes sense, cancel it and start again.
Pitch assignments
Placed participants can have pitch or location references. Use these carefully because they may appear in operational reports, arrival details, exports, or participant-facing information.
When a participant's planning answers change after placement, SmartGig flags the saved layout for review so planners can check whether the current pitch still matches the latest application detail.
Generation recovery
- Queued or running generation has a saved status record.
- The builder can resume status updates after a refresh.
- If the live stream drops, SmartGig falls back to polling the generation status.
- AI-assisted adjustments are rechecked for overlaps, boundary issues, infrastructure clashes, and active rule violations before the run is marked ready for review.
- Cancelled runs stay in the run history with a clear cancelled state.
Generated layouts can be helpful, but the final plan should always be checked by someone who understands the venue, access, safety, power, and event-day flow.
Site planning
Need site plans that use real event data?
SmartGig Site Plan helps organisers place traders, infrastructure, zones and public map details using current event information.
Related articles
Site Plans Overview
Use Site Plans to map venues, place participants, draw infrastructure, manage rules, publish approved snapshots, and export the current layout.
Build a Site Plan
Create an event layout with a map, image, or plain background and place participants, zones, labels, and infrastructure.
Recover From a Site Plan Save Conflict
Handle the warning shown when another tab or team member saved the site plan before your draft could save.