Spreadsheets stop running the show
Applications, dates, compliance, payments, attendance, and reports update inside SmartGig instead of another workbook called final-final.
Run the event.
Lose the admin chaos.
Event management software for festivals, markets and live event teams.
SmartGig helps organisers manage trader applications, ticketing, payments, documents, transport, site plans, stage schedules and live check-in from one connected workspace.
14-day trial · No card required · Cancel any time
Smartonbury Festival — one event, everything under control
LiveTrader applications
38 traders applied
4 need a decision
Tickets
1,248 sold
Gate list ready
Site plan
42 pitches placed
No pitch roulette
Transport
7 routes optimised
Job sheets ready
Stages
18 acts scheduled
No impossible changeovers
Documents
Latest versions synced
No mystery PDFs
Needs attention
- 4 trader documents to approve
- Running order ready to publish
- Driver job sheets waiting to send
- 1 trader missing vehicle details
Live event view
- Paid and compliant traders Current
- Ticket scan list Synced
- Site plan Latest version
- Driver route sheets Ready
- Running order Ready
Retire the spreadsheet and shared-inbox routine.
Instead of relying on spreadsheets, inboxes, payment links, shared drives, and disconnected tools, SmartGig brings the operational work into one joined-up platform. Each event can use the modules it needs, while keeping data connected across the organiser dashboard, public portals, mobile scanner app, document centre, payments, communications, and reporting.
Shared inboxes stop holding decisions
Approvals, replies, document requests, reminders, and participant messages stay attached to the record they belong to.
Payment links stop drifting away
Fees, invoices, adjustments, refunds, and payment status sit beside the participant or ticket order, so finance is not piecing it together later.
Shared drives stop hiding the answer
Generated files, uploads, exports, tickets, route sheets, site plans, and reports live in the Document Centre with status and secure access.
Run the full event lifecycle from SmartGig
At its core, SmartGig is designed for busy event organisers who need less admin, fewer mistakes, clearer communication, and better control before, during, and after an event.
One connected source of truth
Applications, approvals, tickets, documents, payments, schedules, routes, site plans, and exports all point to the same source of truth.
Admin that actually moves
Swap spreadsheet trackers, shared inbox chases, loose payment links, shared drives, and form exports for workflows that update while the work happens.
Clear control on event day
Gate, site, finance, transport, and production teams see the current information they need, without opening the whole back office.
Trusted by teams who don't get a second take.
Early SmartGig customers are already using the platform to remove friction across transport, trader operations, ticketing and event-day check-in.
Transport Manager
SmartGig Transport has honestly changed the way we run our warehouse.
We're using it all the time now to manage vehicle movements, arrivals, and kit going in and out. It's cut down so much back-and-forth between production, drivers, and the warehouse team.
Everything is clearer, quicker, and less stressful. On busy event days, that makes a massive difference.
Trader Manager + Ticketing
The Trader and Ticketing parts of SmartGig have made a proper difference for us.
It's just taken a lot of the usual faff out of the day. Trader check-ins are quicker, tickets are easier to manage, and we're not having to chase around different spreadsheets, systems or hundreds of different people when things get busy.
It's not something we really have to think about now, which is probably the best thing about it. We can just get on with running the event on the ground.
Switch on what each event needs.
Trader-heavy market? Ticketed festival? Multi-stage programme? Transport run? Use the workflows that fit while the data stays connected across dashboards, portals, scanner app, documents, payments, messages, and reports.
Core Workspace
Keep every event, team, document and setup task connected from one operating base.
EventsTeamsDocuments
Explore Trader Manager
Handle trader applications, documents, fees and QR check-in from one workflow.
ApplicationsCompliancePayments
Explore Ticketing
Sell tickets, manage orders and keep gate teams working from live event data.
CheckoutOrdersScanning
Explore Stage Manager
Build running orders, collect performer details and share production-ready schedules.
LineupsRidersCrew links
Explore Transport Manager
Build routes, job sheets and driver instructions from real event logistics data.
RoutesVehiclesDriver sheets
Explore Site Plan
Create reusable event layouts from live trader, pitch, vehicle and infrastructure data.
PitchesZonesExports
Explore Built for the way your events actually work.
SmartGig is modular, so you can shape it around the parts of your operation that need the most control — without dragging in features your team will never use.
Trial includes
- 14 days, no card required
- Trial the package you select here
- No payment due today
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Your events are complicated. Running them shouldn't be.
SmartGig connects the workflows that usually get scattered across forms, spreadsheets, inboxes, payment tools, documents, ticketing systems, site plans, stage schedules, and transport plans.
The result? Less admin pain, sharper decisions, happier teams, and better-run events.